Meeting Planning | Capital City Events

Site Selection, Negotiation & Management

Capital City Events understands the importance of securing the right event venue for your meeting. From the beginning, we will be by your side to provide the best options for your organization and guests. Drawing from our local knowledge, experience and industry relationships, we will strive to secure the best contract while keeping the importance of a budget and cost savings top of mind. From there you can count on our team to ensure that every detail is taken care of and your guests are provided a memorable experience.

Housing Management

We promise to provide a stress-free reservation process for you and your guests. The Capital City Events team will work closely with your selected hotel to oversee the room block and hotel pick-up as well and provide important updates regularly to your team. Following the conclusion of your meeting a detailed final housing report will be provided for your review and records.

Registration & Staffing Services

Let Capital City Events help you make a positive first impression. Likely your guests’ first touch point, we will provide a friendly and custom online registration process that meets all of your needs. Capital City Events will be with you every step of the way. Once attendees arrive onsite, our personable staff will become an extension of your team and represent your company with the utmost professionalism and integrity. Our highly skilled staff will assist with any and all aspects of your program. With our commitment and dedication to customer service, your guests will arrive feeling equipped, prepared and excited!

Content Consultation
& Virtual Meetings

Content Consultation & Virtual Meetings

With an in-depth understanding of your organization, research and creativity, we will help develop content that connects you and your guests before, during and after your meeting. Whether you are planning a traditional in-person meeting or going virtual, Capital City Events has the experience, creativity and tools to produce events of all scopes and sizes. Through effective and innovative communication tactics your audience will leave feeling inspired, engaged, and motivated.

Event Production & Logistics

At Capital City Events our goal is to bring your vision to life! We will work with you to develop and identify your goals and manage the countless moving parts, from stage and set design to audio and video content, we will deliver an unforgettable and unique event. With years of experience our talented team is prepared to handle and react to any situation that could occur to provide a seamless experience for you and your guests.

Speaker Coordination

Capital City Events will utilize our extensive network and relationships with speaker bureaus across the country to help find the right speaker for your meeting. Once we understand your goals and objectives for your meeting, we will offer a diverse range of speakers who will stimulate and motivate your guests, leaving them feeling encouraged and inspired!

Gifts & Amenities

Want to leave a lasting impression on your guests with the perfect welcome gift or take away? Capital City Events will ensure you do just that! From custom themed welcome baskets to the latest tech gadgets, branded apparel and more, we will take care of it all!

Destination Management

Capital City Events is your one-stop shop for meeting planning and Destination Management. Going beyond the ballroom walls, we will provide guests with activities and tours to enjoy all that our capital city has to offer. With over 20 years of experience, our team will provide specialized excursions for your guests to choose from. For guests that have seen and done it all, we will create customized activities that will leave your guests wanting more!